The report is the product. Make it look like it.
Every inspection generates two deliverables from the same data: a summary-first branded PDF and a live web report in the client portal. Both are rendered on the server, so the layout comes out pixel-identical every time — no wrestling a word processor at 9pm.
Deficiencies up front, not on page forty.
A buyer doesn't read a report cover to cover — they look for what's wrong. SpecMind reports lead with the findings: deficiencies are highlighted so clients see what needs attention first, then the full detail follows, organized by section with photos placed next to the comments they support.
- Deficiencies stand out. Problem findings are visually separated from informational notes and limitations, so nobody misses the furnace for the doorknobs.
- Photos where they belong. Attach photos to any comment from the web or the iOS app, annotate and reorder them, and they render inline with the finding.
- No duplicate photos. Every upload is hash-checked, so accidentally adding the same photo twice never puts it in the report twice.
Your logo on the cover. Your name on the work.
Set your logo once under Company and it appears on the report cover and header from then on. At generation time you pick the rest: a cover template, a report mode, and a tone — the same inspection data can ship as a standard buyer-friendly report or a detailed technical one.
- Cover templates. Choose from several professional cover designs. If a property photo exists, it goes on the cover automatically.
- Standard or Detailed mode. Control the level of detail in the generated report without touching your template.
- Three tones. Professional, Technical, or Friendly — match the writing style to the audience reading it.
Generate once. The link stays live.
Generation takes a few seconds: SpecMind compiles your comments, photos, and property details into the formatted report, and the client portal link goes live automatically. Send it by email — SpecMind can do that for you — or copy it. Clients don't need an account; the link is secured with a token, and they can read the report online by section or download the PDF. Catch an error after sending? Regenerate: the link stays the same and the client always sees the latest version.
Five published reports, on the house.
The free tier includes five published reports — no credit card, no watered-down export. Publishing counts once per inspection, so regenerating a report to fix a finding never uses another credit. Pro removes the limit entirely, and either way clients keep access: past reports stay viewable and downloadable even if you cancel.
Questions, answered.
Do clients need an account to view their report?+
No. The client portal link is secured with a token — no login, no password reset emails. Clients open the link, read the report online section by section with photos inline, and download the PDF whenever they want.
What if I need to fix something after the report is sent?+
Regenerate it. The client portal link stays the same and automatically shows the latest version — no new link to send, and regenerating never uses another report credit. Publishing counts once per inspection.
What counts against the five free reports?+
Published reports. The free tier includes five, with full access to the branded PDF export and the client portal — no credit card required. Regenerating an already-published report doesn't count again, and Pro makes reports unlimited.
Do my clients lose their reports if I cancel?+
Never. Past reports stay viewable and downloadable no matter what your subscription looks like. Not holding data hostage is a brand rule, not a marketing line.
Every feature. One plan.
No add-ons, no enterprise tier. Start with 5 free published reports — no credit card — and keep everything when you upgrade.